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Invoice Signing

We offer a complete software solution for Digitally Signing Invoices, Challans, Consignment Note, Delivery orders, etc. With just few clicks, you can digitally sign your Invoices & other documents, in a very user friendly way.

We provide simple desktop based Signing software to high end automated software’s, which can be integrated with your existing ERP or other software’s, to provide complete automated solution right from PDF creation, to digitally sign them and even email to recipients, with complete tracking.

You may prepare your Invoice and related documents such as Delivery Challan, Consignment note, etc from any software, accounting package, MS Office, or even scan from physical copies, digitally sign them using our Invoice File Signing software and email to the recipients.

We clearly understand that each entity has a different need. We believe in providing customized solutions, which meet the specific business needs.

Traders, Manufacturers, Service Sector; SME, Large Enterprise; all type of Industries; using an ERP software, accounting package, Tally, or MS Word/ Excel to generate invoice etc, including printed books; our range of software’s would suit all requirements to digitally sign them effortlessly and economically, individually or in bulk quantity.

Recently, The Indian Union Budget 2015-16 has allowed Invoices, Challans, and Consignment notes etc., to be Digitally Signed with Digital Signature Certificates and sent to customers via internet / email.

  • With ACE FileSigner,you can now use a digital certificate to sign any Invoice or related document, anywhere, anytime!! What is more, you can be confident that the signature will be recognized legally in the court of law, as per Indian IT ACT 2000!
  • Sign any electronic document such as Excise Invoice, Commercial Invoices & Bills, Delivery Challans, Consignment note, etc., with ease and establish ownership, authenticity or approval.
  • ACE FileSigner is a document signing utility, with a simple interface, ideal for corporate as well as personal use.
  • ACE FileSigner uses standard compliant algorithms to digitally sign your documents.

Variety of file formats – You can digitally sign PDF documents, in addition to other formats. ACE FileSigner allows you to sign any electronic document that is on your desktop or in your e-mail, including PDFs.

In-Line Signing – The FileSigner tool can be used to create in-line digital signatures on PDF documents. The signed PDF documents are moved into the output folder of user’s choice. These documents can be viewed and verified by recipient, using the Adobe Acrobat Reader.

Eliminates need for a separate Verification Utility – ACE FileSigner tool eliminates the need for a separate digital signature verification utility, as the signature is embedded in the PDF Document and can be easily verified by the Acrobat Reader. For other than signed PDFs, anybody can verify the signature on the documents using either a third-party signature verifier or by ACE FileSigner itself. No special software is required for this purpose.

Easy for Recipient to view, read and verify: The recipient of the digitally signed PDF document can easily read the document while checking the Integrity, Authenticity and Non-Repudiation aspects, using just the Acrobat Reader.

Folder option – ACE FileSigner also supports a folder mode, wherein you can review all the documents contained in a folder and sign them one by one. All PDF files present in the given Folder are selected for Signing in a single shot, one after the other.

Easy to run and User Friendly operation – ACE FileSigner requires no installation. It is a desktop product, and the application file can be directly double clicked to run whenever you want to sign documents. It is as simple as that!  ACE FileSigner sports a simple, single page, browser-based interface.

Drag & Drop documents to sign – You can drag and drop the documents that you want to sign, and review them before signing.

Support for Cryptographic Tokens – For greater security, the FileSigner tool picks up digital certificates for signing, from cryptographic tokens in addition to pfx files.

Try the Configuration Settings – Provides a Try option, where a user can check out how the final signed PDF will look, based on the configuration he has chosen.

Support for Multiple Signatures – Many invoices and other documents require Signatures to appear at up to 3 places in the same document. The tool can be used to apply digital signatures along with the signature image at 3 different locations on the same PDF Document using drag and drop facility.

Multiple Signatures – More than one user can sign the same PDF document using their Digital Signature Certificates. The Recipient of Digitally signed PDF Document can open the file in Adobe Reader and verify each Signature without any error.

Support for creating Signature Appearance – ACE FileSigner allows you to embed a visible image of your signature anywhere in the electronic document, thus giving you the personal experience of signing a document.  This serves the need to visually recognize a signed document when viewed or even printed. i.e. The hand-written signature of the signer can be captured as an image and applied to the PDF Document, while creating in-line Digital Signature.

Tool works with Digital Signature Certificates issued by any Licensed Certifying Authority, on Cryptographic Tokens.

Savings:

Most companies spend Rs. 50,000 to few Lacs annually, towards heavy courier charges, printing & stationery, apart from invaluable time, to send physical invoices etc to their customers.

Cost involved for delivering invoice to customer: Between Rs. 30 to Rs. 40 per invoice

Roughly any company spends Rs. 50,000 to few Lacs p.a. towards making & couriering invoices.

Buy ACE Invoice FileSigner and Save More than 70% of this Cost.

Brand ACE:

With a wide network and branches across the country, our clientele includes Corporates, Banks, Financial Institutions, Insurance companies, Manufacturing Industries, PSUs, State & Central Govt. Depts., etc.

  • Trusted by highly security conscious organizations,
  • We provide the most security featured Moser Baer Crypto USB Token.
  • PAN India presence for Timely Issuance & Technical support,
  • We strictly make it follow KYC norms.
  • We provide highest FIPS Level 3 Crypto Token,
  • Complete e-Tendering support and facility provided
  • We also provide required supportive IT Infra for e-Excellence of your organization.
  • Provides training and guidance to officials, vendors and other individuals.
  • Invited by majority of Govt. dept & PSUs, to provide trainings, presentations on e-Tendering, e-Procurement and Digital Signatures to their Officers & Vendors/ Contractors.
  • Quick renewal process of expired signatures,

Digital signature and USB Tokens are made in India.

  1. No need to print copies – Save cost of paper, ink, huge physical storage cost for years.
  2. No need to sign each document manually – Saves time.
  3. No need to send physical documents – Saves high cost of courier and delivering time.
  4. Easy search and retrieval of such documents.
  5. Quick delivery and immediate response/ acknowledgement.
  6. Sign other documents such as Quality Reports, Form 16, Statements, Contracts, etc… in bulk.

Contact us for a free demo or to purchase the ACE Invoice FileSigner to digitally sign invoices and other documents.

The Internet explosion had seen the use of electronic documents in day to day business accelerate, to include small and medium enterprises too, apart from Large Corporations, taking computerization to next level of automation techniques such as e-Invoicing, e-Billing, etc. But still Invoices were to be printed on paper and the ink signed physical copy of Invoice was required to be sent to customers as well as maintained by them for many years, as a part of legal compliance.

The Indian Union Budget 2015-16 has now allowed digitally signing of Excisable and Commercial invoices and preservation of records in electronic form.

Hence manufacturers, traders and others can now digitally sign and send invoices, which will be legally acceptable now, saving huge cost and time, in addition to being ecofriendly.

This drive of moving towards Digital India, stop using paper and “Go Green” allows users to use legally valid Digital Signatures to authenticate documents and send via internet / email to consumers & end users – such as e-Invoices, e-Challan, e-Consignment Notes, e-Bills, e-Statements, e-Contracts, e-Reports, etc.

Worldwide, studies have shown that total cost involved in the conventional manual paper invoicing can be as much as INR 50/invoice including printing & stationery and courier cost, and that digitally signing Invoices and mailing them can save more than 70% of this cost.

Any business application can send out electronic documents in place of paper. However, in order to ensure authenticity and trust of such documents, and to make them a legal document, these documents need to be digitally signed using legally valid Digital Signature Certificates, before they are sent externally.

ACE FileSigner provides solution to digitally sign any electronic document, using legally valid Digital Signature Certificates, issued by a Licensed Certifying Authority, under the CCA, Govt. of India.

There are mainly 2 factors which guide an organization to adapt the new technologies and new processes, the latest being digitally signing invoices and other electronic documents.

  1. Meeting regulatory requirements and legal compliance
  2. Go for cost reduction and increase efficiency to be competitive.

Over the years everyone has moved from paper based manual system to digitization, computerization and automation. The latest is moving to digitally signing invoices, delivery Challans, Consignment notes, etc. and sending to clients, instead of physically printing them and sending through courier/ post.

Adapting electronic processes over traditional physical paper-based transactions reaps huge financial rewards providing immediate benefits both in terms of direct cost and time saving, in addition impact on the environment: paperwork elimination and reduced carbon footprint by avoiding printing of such documents i.e. Going Green.

It’s fast, easy, ecologic and cheaper than a traditional paper based invoice. Also, the time involved to pay a digitally signed electronic invoice can be reduced as compared to a paper based invoice, because when you send the digitally signed invoice to the customer, the receiver can instantly see it, verify it and acknowledge it, and inform in case of any changes required, thus saving lot of precious time.

ACE File Signer software provides a complete solution to Digitally Sign Invoices. Contact us for a Demo.

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Free 30 Day Trial !

Get in touch with us today for a free 30 day trial of our Invoicing Software. Complete software solution for Digitally Signing Invoices,
Challans, Consignment Note, Delivery orders, etc. With just few clicks, you can digitally sign your Invoices & other documents, in a very user friendly way.